CME Program and Speaker Manager
Full-Time Position | Remote or In-Office (East Dundee, IL)Description
Veritas seeks a highly motivated, well-organized, self-starter for the position of CME Program and Speaker Manager for its growing Education Program & Accreditation Department.
Position Summary
The primary responsibility of the CME Program and Speaker Manager is to work with member volunteers to lead the development and execution of quality educational programming (activities), in a variety of formats including but not limited to, in-person meetings/courses, virtual meetings, webinars, blended learning,self-assessment products, and enduring educational activities. This position plays a key role in managing and delivering a growing education portfolio. The successful candidate will be able to manage multiple client programs and abstract submissions as well as CME material collection and the development of a conference app (as required by client).
Position Responsibilities
- Program Management
- Manages development of in-person and virtual meetings.
- Speaker Management: including communications, scheduling, tracking and compliance, and collection of
- documentation for conflict-of-interest identification and resolution.
- Manages the call for abstract and review processes.
- Organize and host calls and meetings with member volunteers on program objectives, outcomes, and action
- items; follow-up with volunteers tdrive action items tcompletion.
- Serve as primary contact for all speaker confirmations, content review, and presentation preparation, both preevent and onsite.
- Effectively manage speaker database, which includes managing the implementation of necessary and applicable
- technologies associated with project management of programs in area of responsibility.
- Manages the implementation of educational activity evaluations and other outcomes measurement
- requirements and assist in the collection and reporting of educational outcomes data tapplicable teams, etc.
- Interfaces with the Meetings Department for logistical and registration needs
- Manages the development and distribution of necessary meeting materials
- Serve as on-site point of contact for speakers, coordinating with AV/tech and other event/presentation logistics
- support as needed.
- Post-event reporting and content management.
- Coordinate the collection, preparation and distribution of program materials and resources (i.e. presentations, evaluations, agendas, handouts, etc.) using abstract management and/or speaker management platforms.
- Assists with the development and coordination of the Conference App as needed.
- Supports collection and preparation of CME related information for accredited activities including disclosures, evaluation
- and outcomes data and analysis, ACCME PARs submission, etc.
- Create certificates and transcripts as required.
- Maintains appropriate interpersonal relationships with colleagues, supervisors, and Society leaders and members.
- Utilizes exemplary customer service skills when answering the education department calls and other phone inquiries and
- emails particularly about educational products and live events.
- Attend in-person programs tmanage onsite activities, as needed.
- Assist with the Learning Management System (LMS):
- Edits and post videcontent tLMS.
- Post evaluations, course descriptions
- Work with subcommittee content review team.
- Follow-up with content submitters tensue content is received in a timely manner.
- Compiling reports as needed.
Qualifications
- Minimum of three years’ experience, preferably in a medical/physician association.
- Bachelor’s degree or commensurate experience.
- Strong computer skills required, including expertise with Microsoft suite of software: Outlook, Word, PowerPoint and
- Excel.
- Ability to effectively interact and collaborate with volunteer leaders.
- Excellent written and oral communication, including editing and proofing.
- Experience working with AMS, Program, and Abstract Management Systems.
- Experience with Cadmium Abstract, Speaker Management, and ACCME requirements is preferred
- Excellent project management skills for managing multiple client programs and abstract submissions, CME material
- collection and the development of a conference app (as required by client). while meeting deadlines.
Knowledge, Skills, and Abilities
- Work remotely efficiently with minimalsupervision exercising independent judgment
- Excellent customer service skills with experience providing daily support to customers
- Ability to learn and develop mastery of new technology quickly
- Flexible and able to shift gears (projects) as needed
- Excellent organizational skills with a strong attention to detail
Veritas Offers
- Competitive salary
- Competitive Medical, Dental & Vision benefits
- 401k
- Unlimited PTO
- Remote work opportunity
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Careers
East Dundee, IL
About Veritas Association Management
Founded in 2013, Veritas Association Management is an industry leader in association management and professional meeting execution. The company specializes in helping professional medical organizations become more efficient, effective, and impactful within their respective specialties and communities. The success of our clients is paramount in Veritas’ culture. Our unique, hands-on management approach is nimble, empowering each managed client’s director and administrative team to make decisions and implement change efficiently and effectively.